Grad student at her desk

2018 Graduate Room Draw Guide - To Be Published

Please check back for updates

 

What's New for 2017

  • Beginning in January 2017, Housing and Real Estate Services and Facilities will implement a new turnover program for Lawrence two-bedroom, shared apartments. Currently, an apartment inspection and turnover work are performed only when a two-bedroom, shared apartment becomes fully vacant. The new program will include an inspection and turnover work when any resident of a two-bedroom, shared apartment vacates. Housing staff will inspect the vacating resident's bedroom as well as the shared bathroom, kitchen and common living areas of the apartment. The bedroom of the remaining resident will not be inspected. Inspections will occur approximately one week before the resident vacates. The vacating resident will be fully responsible for the condition of their bedroom; however, both residents are responsible for the common areas. If upon inspection the common areas are deemed to not be ready for the next resident's arrival, both residents will be responsible for cleaning these areas. Any excessive repairs needed to flooring, walls, counter tops, or cabinets will be the financial responsibility of both residents. Building Services will clean the vacated bedroom and the University paint shop will paint the bedroom. Damages noted in common areas will also be addressed by the University Facilities Shops prior to the next resident's arrival. 
  • Beginning in July 2017 all apartments in Lawrence Buildings 2-6 will be pet-friendly. The policy is no longer limited to the first floor apartments.

 

A Quick Summary

Graduate Room Draw takes place each spring and designates rooms to students for the following academic year. Whether you are interested in an apartment or a dormitory room in the Graduate college or Annexes, you can submit an application through My Housing for Graduates when it becomes available in March of each year.

During Room Draw, students will:

  • Complete a room draw application prior to the application deadline (specifying room preferences)

  • Be assigned a lottery number

  • Become successful for a room type (apartments) OR participate in a room selection process (dormitories)

Eligible to apply:

  • Students who are currently enrolled and will return the next academic year

  • Students on a leave on a leave of absence or are in absentia and will return the next academic year

Students who will not be enrolled may not participate in room draw, but may submit a Wait List application starting in mid-April. Those students should not be listed as roommates; as it may disqualify an application.


Pre-Draw Retention

Apartments

Current 1st or 2nd year students living in a graduate apartment may retain their current apartment for the following year. Eligible students in studios, 1 bedrooms and family housing will be sent automatic retention offers. They will have 7 days to accept or reject the offer. 

If you are a retention eligible student in a multi-bedroom apartment and one or more of your roommates is leaving campus, you can pull-in any 1st, 2nd, or 3rd year student to fill the vacancy. Students who are eligible for pre-draw retention or want to pull in students to become eligible for pre-draw retention need to complete the following steps:

  • Fill out a Pre-Draw Pull In Form and submit to the Housing Office (5th Floor New South) by Wednesday, February 15th.

  • Specify any students to pull in to fill any vacancies (1st, 2nd, and 3rd year students only)

  • Applications will be reviewed and contracts will be sent out for student signature

Please remember if a student attempts to pull in a 4th year student or higher, their retention offer will be denied and they will have to enter room draw with their potential roommate to try and secure housing.

If you have any questions,  please email the Graduate Housing Office at gradhsg@princeton.edu.

Dormitories

If a student living in the Graduate College or Annexes would like to retain their room for the following year, they must follow these instructions:

  • Start a Room Draw Application

  • When prompted, select "I would like to retain my current room"

  • A housing contract for the student's current room will be generated and the student should accept

All occupants in a pre-draw retained unit must have a contract that begins on July 1st. No exceptions. 


Wait List

  • If you applied to Room Draw and you are not successful, you will automatically be wait-listed.

  • If you did not apply for Room Draw, you may apply to the wait list through My Housing for Graduates 

As graduate housing is limited, we advise any student in their 4th year or above to look for off-campus housing.

The Graduate Student Housing Office makes offers to wait listed students on a rolling basis as housing becomes available.


Meal Plans

If you live in the Graduate College, you are required to have a meal plan and can choose one during the room selection process.

If you live in the annexes or in the apartments, you have the option to purchase a meal plan but are not required to do so.
 


APPLYING AS A SINGLE STUDENT

Single students may apply for room draw and can specify any room type or location in their preferences. When applying please keep the following in mind:

  • In 2+ bedroom apartments, students must apply for housing preferences with the appropriate number of roommates OR choose to be housed with roommates to make their preferences valid 

  • Students wanting to live together must make sure that their preferences match in ranking (Example: Student A's first preference is to live in a 2 bedroom with Student B; and Student B's first preference is to live in a two bedroom with Student A)

  • Students who are successful in room draw are successful for a room type, not a room location (Example: If a student is successful for a one-bedroom apartment, that apartment could be in Lakeside or Lawrence depending on availability)

  • If a student is successful in draw and then rejects their housing offer, they are no longer guaranteed housing on campus

APPLYING AS A FAMILY

Students applying as a family (with a spouse, domestic partner, children, or other dependent) must submit required supporting documentation to the Housing Office by March 15th (see below).  Families are eligible for apartments only and can list preferences based on the size of their family. Please keep the following in mind:

  • Children under the age of two on the start date of a Housing Contract will not be counted in the occupant number for maximum occupancy for the unit (Example: A couple with a newborn can apply for a 1-bedroon apartment)

  • When applying as a family, your application should reflect your anticipated marital status, domestic partner information, and child/dependent information as of the start date of a Housing contract (see below).  If you need to update your personal information, please email gradhsg@princeton.edu.  

  • Changes after the deadline cannot be taken into account for the room draw process.  If the housing assigned to you is no longer suitable for your needs, you may cancel and apply to the wait list.

  • Students who are successful in room draw are successful for a room type, not a specific room location

  • If a student is successful in draw and then rejects their housing offer, they are no longer guaranteed housing on campus

Supporting documents are subject to approval and applications for family housing cannot be completed until supporting documents are approved. Applicants bear responsibility for presenting professionally translated versions of documents that are not in English.


FAMILY DOCUMENTATION

For proof of spouse or domestic partner status, students must submit the following:

  • A completed Application for Domestic Partnership Multiple Occupancy Housing found here.

  • Copy of marriage certificate OR other proof of relationship (joint bank account statement, beneficiary information, etc.)

For those planning to be married by the start of a housing contract, a copy of their reception contract, a wedding invitation, or a letter from the ceremony officiate is required

 For proof of children or other dependents:

  • Birth certificate OR copy of Federal Income Tax Return showing dependent status

For those expecting children by the start of a housing contract, a letter from a doctor specifying due date is required


MORE THAN ONE PRINCETON STUDENT IN A FAMILY GROUP

  • Register as a Family in the Housing Office (SEE ABOVE)- One student is responsible for the entire amount of the monthly rate. The monthly rate will not be split between two students who are registered as a family in the Housing Office. On the Draw application, families are only eligible for family housing preferences (apartment housing).

  • Apply as single students and select each other as roommates (SEE ABOVE)-   The monthly rate will be split between each roommate.  If you have gone through the Draw in the past as a “family”, you will have to contact the Housing Office to let us know that you want to apply separately  prior to entering the application online.


MEAL PLANS

  • If you live in the Graduate College, you are required to have a meal plan and can choose one during the room selection process.

  • If you live in the annexes or in the apartments, you have the option to purchase a meal plan but are not required to do so.


WAITLIST

  • Students who applied but who were unsuccessful in Room Draw, will automatically be placed on the Wait List.  Your waitlist preferences will be the same as those specified on your Room Draw Application.  

  • Students who did not apply or are not enrolled currently may submit a Wait List application through My Housing for Graduates

  • The Graduate Student Housing Office makes offers to wait listed students on a rolling basis as housing becomes available.

Please note, that being placed on the Wait List does NOT guarantee housing.  If you no longer need housing, please contact the Housing Office to remove your name from the wait list.  ETDCC, GEXC and VSRC students can apply to the wait list, but will only be offered housing (if available) after all enrolled students have been housed. 


CANCELLATIONS

A student who accepts a housing contract and then wishes to cancel it will have 10 business days after acceptance to do so without penalty. After 10 business days, a $300 fee will be assessed and the student may be held responsible for the full contract value if the space cannot be reassigned by another eligible person from the wait list for housing.

APPLYING TO ROOM DRAW

Students can access the Room Draw Application via My Housing for Graduates. The application link will be available in the Graduate Student drop down. Once the student begins their application they should follow these instructions:

  • Verify all Demographic Information is correct (this includes family status information)
  • Specify preferred contract start date
  • Specify any circumstances that pertain to obtaining housing (pets, disability or medical need, random roommate, etc.)
  • Enter housing preferences OR retain current room (if applicable)
    • Unit type (1-3 bedroom apartments; 3-4 bedroom townhouses; GC/Annex rooms)
    • Roommates
    • Location
  • Rank Preferences (1 being the most desired preference)
  • Review and Confirm

Since housing is limited, we strongly suggest that students enter at least four different preferences to maximize their chances of obtaining housing.

MORE INFORMATION

  • Students can review and edit their application up until the application deadline
  • All students in a roommate group must accept that group prior to the application deadline for those preferences to be valid
  • Only complete preferences are valid and can be used in assigning housing
  • Students must submit any family documentation by March 15th in order to have it reflected in Room Draw
  • If eligible, we advise students to retain their current rooms by naming it as their first preference or by choosing the Retain option
  • Any student who submits an application, but is not successful, will be automatically placed on the waitlist. Any student who did not or is not eligible to apply to room draw must submit a waitlist application separately.

GC/ANNEX ROOM SELECTION

Students who are successful for the GC/Annex will participate in an online room selection process in April. Each successful student will be assigned a draw time to access the online GC/Annex Draw and select a room. Room selection can be accessed via My Housing for Graduates. Please keep in mind:

  • Students cannot access room selection before their draw time
  • Students can choose single rooms or multiple occupancy rooms and pull-in a roommate
  • Students who do not use their draw time, but still would like housing must submit a Waitlist application
  • You are not required to fill a GC/Annex room

SELECTING A ROOM

Log on to My Housing for Graduates and complete the following:

  • Enter Room Draw (Graduate Student drop down)
  • Accept Terms and Conditions
  • Select a room from the Available Rooms List
  • Pull-in a roommate (if applicable; only students with a GC/Annex draw time)
  • Select a Meal Plan (if applicable)
  • Accept and Review Housing Contract

ACCEPTING OR REJECTING A PULL-IN CONTRACT

If a student was pulled-in by another student in a multiple occupancy GC/Annex room, please follow these steps:

  • Log on to My Housing for Graduates and select Contracts tab
  • Click the appropriate GC/Annex contract
  • Select Accept or Reject

If you reject your pull-in contract, you can still enter room draw and choose a room at your original draw time.


SHARED BATHROOMS

If a student is the first student to select and accept a contract for a shared bathroom unit in the GC, they will be prompted to choose whether the adjoining room is available to students of any gender or to students with the same gender only.


STUDENT PROXY

If students are not able to participating in the GC/Annex during their draw time, they can appoint a proxy that can choose a room in their absence


ROOM CHANGES

Room change requests can be submitted through My Housing for Graduates starting in early-October

APARTMENT RENEWALS

Current 1st or 2nd year students living in a graduate apartment may retain their current apartment for the following year. Eligible students in studios, 1 bedrooms and family housing will be sent automatic retention offers. They will have 7 days to accept or reject the offer. 

If you are a retention eligible student in a multi-bedroom apartment and one or more of your roommates is leaving campus, you can pull-in any 1st, 2nd, or 3rd year student to fill the vacancy. Students who are eligible for pre-draw retention or want to pull in students to become eligible for pre-draw retention need to complete the following steps:

Fill out a Pre-Draw Pull In Form and submit to the Housing Office (5th Floor New South) by Wednesday, February 15th.
Specify any students to pull in to fill any vacancies (1st, 2nd, and 3rd year students only)
Applications will be reviewed and contracts will be sent for student signature

Please remember, if a student's attempts to pull in a 4th year student or higher, their retention offer will be denied and they will have to enter room draw with their potential roommate to try and secure housing.

If you have any questions,  please email the Graduate Housing Office at gradhsg@princeton.edu

*Please note, room transfers are discouraged and should only be used primarily for personal status changes (marriage, children, separations, etc.) and secondarily for other issues (roommate conflicts, financial hardship).

ASSIGNMENT PROCESS

Any graduate student who is successful in draw, but not for their current apartment or new to campus housing, will be assigned to a room and sent a contract through My Housing for Graduates.

Assignments will be made on a rolling basis beginning in April. Assignments are made primarily based on three factors:

  • Current availability
  • Preferred apartment type
  • Preferred move in date

IMPORTANT: Housing makes every effort to assign students to their top preferences. Due to limited inventory, student may not be successful for their first choice, which is why it is important to list more than one preference in the room draw application.

If any housing contract is not accepted within the allotted 7-day period, Housing reserves the right to rescind that contract, after which the student is no longer guaranteed on-campus housing.

HARDSHIP HOUSING

Hardship Housing is a process by which returning students who wish to be considered for exception to our general policies may apply for housing. The Hardship Committee has the ability to grant priority in the housing draw for those who would otherwise be ineligible. A committee comprised of staff from Graduate Student Housing, staff from the Graduate School and graduate students will confidentially review your application. The following items may be taken into consideration when determining eligibility for hardship status: the student's stipend or other income, loan fund availability and previous borrowing record, spouse's income, number of dependents, ability of spouse to work, outside income, and relevant personal information.

Students may qualify for priority in the housing draw through the Hardship Housing process due to special or extenuating circumstances, financial hardship or some other type of hardship. In order to apply, students must submit the following information to the Housing Office, 5 New South Building by mid-February:

In order to apply, students must submit the following to the Housing Office by February 15th:

  • A completed hardship application
  • A written statement explaining the student's situation (financial or personal)
  • A copy of their latest Federal Income Tax Return

Applications will be reviewed by Housing and the Graduate School and assignments will be made accordingly.


MEDICAL ACCOMMODATION

If a student has a disability or condition that warrants special accommodation, they should complete and submit the following to the Housing Office by February 15th:

  • A completed medical accommodation form
  • Supporting documentation written by a doctor or care provider confirming need for special accommodation

Applications will be reviewed by Housing, the Graduate School, and the McCosh Health Center and assignments will be made accordingly.


All occupants in a pre-draw retained unit must have a contract that begins on July 1st. No exceptions.

When is the application deadline?

  • All Room Draw applications are to be submitted to Housing by March 27. 

 What if my application is late?

  • You will not be able to submit an application after the deadline. You must apply to the wait list.

If I accepted a Pre-Draw Retention offer, do I need to submit a Room Draw application?

  • No, your housing assignment for the next academic year is established.  Only those who reject their Pre-Draw Retention offer can apply for Room Draw.

I do not want to remain in university housing next year, what should I do?

  • Do not apply for the Draw and vacate your current space by no later than the last day of your current contract.

Where can I find the rates for different units?

  • All rates for the current academic year are posted here.

When will I get my assignment? 

  • All students successful in the Draw will receive their housing assignments no later than early May.

How long do I have to accept my housing contract offer? 

  • You will have seven days after the issue date to accept your contract. If you do not make a decision by that time your contract offer will be rescinded and you can apply to the wait list.

When will I get my GC/Annex room assignment? 

  • Those students who were successful in retaining their room will receive their contract on April 7th. Students who were successful for the GC/Annex room selection process will select their room on-line in April.

When will the Successful Draw List be posted?   

  • The Successful Draw List will be posted on the housing web site after 4:00pm on April 4th.

Will my security deposit transfer from one apartment to the next?

  • Yes, upon accepting your contract your deposit will automatically transfer to your assignment next year.

Does being successful in the Draw guarantee my first choice of location?

  • No, success means you qualified for one of your indicated unit types, not apartment location.

What if I cancel my contract after I have accepted it? 

  • You have 10 business days after the date of your contract acceptance to cancel your contract without penalty. After 10 business days, a $300 fee will be assessed.

Can I see floor plans or maps of the units before I select my preferences?

  • Yes, all floor plans can be found here.

Are applicants with spouses/domestic partners given higher priority than those without?

  • No, applicants with spouses/domestic partners have the same priority as students applying on their own.

What if I have other questions? 

  • Please contact Graduate Housing at 8-3460 or e-mail gradhsg@princeton.edu with any questions.

PRINCETON UNIVERSITY REGULATIONS

Members of the University community are expected to honor agreements or contracts relating to official University activities and/or processes.  This obligation specifically includes: providing accurate information on official forms and documents, as well as to official University persons, offices, and committees.  Misrepresentation of any facts on your Draw Application is considered serious.  The University may ask you to provide certifiable documentation of those facts.  Deliberate violations of this provision will be considered serious offenses and disciplinary action will be taken, including, but not limited to, rendering violators ineligible for University housing.

Princeton University expects all residents to fulfill the terms of their housing contracts and will hold them financially accountable accordingly.  If there are extraordinary circumstances that may necessitate an early termination of one's contract, you may request a release.  For contractual release, such circumstances must be compelling.  Please consult the Dorm/Annex Residential Living Guide, as well as Apartment Life for Graduate Students for the proper procedure to make such a request.