• Complete a notice of intent to vacate form via the My Housing for Graduates portal.
• Remove your personal belongings, including food, carpets, and furniture.
• Remove trash and recyclables to exterior of building.
• Remove discarded carpets to exterior of building.
• Make sure all University furniture found at move in is in your room.
• Dismantle and remove non-University lofts to exterior of building.
• Sweep and/or vacuum the floor, as appropriate.
• If you have a private bathroom, clean the bathroom.
• Reclaim heat-producing appliances, microwave ovens and/or other items confiscated by HRES Area Coordinators ([email protected]).
• Notify utility companies and change accounts back into the University's name (Lawrence Apartments only).
• Fill out a change of address form with the U.S. Postal Service (graduate apartments only).
• Make plans for storage (if needed).
• Donate unwanted furniture, clean clothing, unused school supplies, kitchen supplies, books and bicycles.
• Close and lock windows in your room or apartment.
• Lock your door.

Complete a notice of intent to vacate form via the Housing for Graduates portal thirty days before your departure.

Current residents who are staying for summer do not have to move out if they have applied for and signed a summer housing contract.

Room inspections

After you move out, your room will be checked by HRES Area Coordinators or American Campus Communities for cleanliness and condition.

The general rule

Your room should be returned to the condition you found it at move in. You will not be charged for normal wear and tear, holes in the wall the size of a pencil or smaller, larger plaster chips around holes caused from weak plaster, or bike scuff marks left near bike hooks.

To avoid a fine or charge

Read the "Before You Go" checklist to understand your responsibility for cleaning your room, removing your property, and making sure that all University-owned furniture that was in your room when you first occupied the unit is in place.

Rooms left in extraordinarily poor condition

If your room requires excessive cleaning and/or repair to rehabilitate it, you will incur the following penalties:

• A fine of $300 per resident
• A charge to all occupants for the cleaning, maintenance, and purchases required to return the room to its original state
• Disciplinary action

Wall repair and painting

Do not spackle or patch any holes or paint any part of your room. You will be liable for the repainting and repair charges incurred as the result of such actions.

Non-University items left in your room

Any non-University items left in your room after your vacate deadline will be considered abandoned, and you will be charged for the cost of disposal.

Loft removal

You are responsible for any room damage caused by the construction or removal of a loft. If ownership of the loft can't be determined, the repair cost is divided among all residents of the room or suite.

University-owned furniture

All University-owned furniture that was in your room at move in must be in your room at check out, except for mattresses that you requested to be removed and stored. You will be charged the replacement cost of any missing item(s). Remove any furniture that was not in your room at check in prior to moving out. 

Trash and recycling

Remove trash and recyclables to the exterior of the building. Do not leave them in the hallway or in your room.

Security Deposit Refunds (Apartment Only)

After you move out, the housing staff will inspect your apartment for cleanliness and condition. If there are damages, fees will be assessed and deducted from your security deposit, the balance of which will be refunded to you in 30 days from the inspection. 

Your security deposit will be returned via direct deposit if you have it set up with the University, or it will be mailed to you by check. Read the "Before You Go" checklist to understand your responsibilities when vacating your apartment.

Students transferring from one apartment to another will not receive their security deposit back as it will be transferred for their new apartment.

First-class mail

Complete a change of address form at the U.S. Postal Service website (apartment residents only). You will not have access to your mailbox once you move out of your unit.

Magazines and newspapers

Contact the subscription department to report a change of address three weeks prior to your move. The U.S. Postal Service will not forward second-class mail.

Packages

The U.S. Postal Service, FedEx, and other package carriers will not forward packages received after you have vacated your room.

If The Service Point does not receive your keys when you move out, you will be billed daily until your keys are received. If you have lost your keys, please notify The Service Point immediately via [email protected]. 

Apartment

Lawrence/27-29 Edwards

If you are leaving the University at the end of the academic year, return your keys to the Service Point, A Level of New South from 9:00am to 4:30pm by June 30. All apartment contracts end no later than June 30.

If you are moving out after office hours or on a weekend, you may put your keys in an envelope, write your name on it, and place the envelope in the key drop-off box located outside of the A Level of New South. Envelopes are available at the drop-off box.

If The Service Point does not receive your keys when you move out, you will be billed daily until your keys are received. If you have lost your keys, please notify the Service Point immediately via [email protected].

Lakeside

If you are leaving the University at the end of the academic year, return your keys to the Lakeside Main Office in the Commons by June 30. All apartment contracts end no later than June 30.

Students must return their keys (unit key fob, bedroom key, and mailbox key), remove all of their belongings, clean their unit, and complete a check out envelopes to the Main Office in the Commons. For after-hours drop off, residents can still complete a check out envelope along with returning their keys by sliding them under the Lakeside General Manager/Assistant Manager's office doors or placing them in the payment drop box. 

If the Lakeside Main Office does not receive your keys when you move out, you will be billed daily until your keys are received.

Residents can email the Lakeside General Manager/Assistant Manager or call 609.642.2861 with any questions.

Meadows

If you are leaving the University at the end of the academic year, return your keys to the Meadows Main Office by June 30. All apartment contracts end no later than June 30.

Students must return their keys (unit key fob, bedroom key, and mailbox key), remove all of their belongings, clean their unit, and complete a check out envelopes to the Meadows Main Office. For after-hours dropoff, residents can call the Meadows Office and give the keys to the on-call manager to ensure timely receipt and avoid charges for lost keys.

If the Meadows Main Office does not receive your keys when you move out, you will be billed daily until your keys are received.

Residents can email the Meadows General Manager/Assistant Manager or call 609.436.9800 with any questions.

Graduate College

By noon on May 16, 2025, return your mailbox key to the Porter's Lodge office during business hours or to the dropbox outside the Lodge after hours.

If you have a kitchen cabinet key, return it to The Service Point, A Level of New South during business hours or to the dropbox outside the first floor of New South.

Annex

By noon on May 16, 2025, Annex keys should be returned to the Service Point, A Level of New South during business hours or to the dropbox outside the A Level of New South.

Walker Hall

Students residing in Walker Hall do not have keys to return. They should vacate their space no later than noon on May 16, 2025.

Move Out dates are non-negotiable deadlines as we work closely with Area Coordinators, Building Services, and American Campus Communities on the turnover of rooms for new occupants.

Students found to be in their rooms past the designated move-out date will be subject to a $300 fine for improper checkout.