Lede Be sure to read and comply with these guidelines to make the move from your room or apartment hassle-free. Accordion Before You Go Complete a notice of intent to vacate form via My Housing for Graduates. Remove your personal belongings, including food, carpets and furniture. Remove trash and recyclables to exterior of building. Remove discarded carpets to exterior of building. Make sure all University furniture found at move in is in your room. Dismantle and remove non-University lofts to exterior of building. Sweep/Vacuum the floor. If you have a private bathroom, clean the bathroom. Reclaim heat-producing appliances, microwave ovens and/or other items confiscated by HRES Area Coordinators ([email protected]). Notify utility companies and change accounts back into the University's name (Lawrence Apartments only). Fill out a change of address form with the U.S. Postal Service (Apartments only). Make plans for storage (if needed). Donate unwanted furniture, clean clothing, unused school supplies, kitchen supplies, books and bicycles. Close and lock windows in your room or apartment. Lock your door. My Housing for Graduates Complete a Vacate Note Complete a notice of intent to vacate form via My Housing for Graduates 30 days before your departure. Current residents who are staying for summer do not have to move out if they have applied for and signed a summer housing contract. My Housing for Graduates Room Inspection Room inspections After you move out, your room will be checked by HRES Area Coordinators or American Campus Communities for cleanliness and condition. The general rule Your room should be returned to the condition you found it at move in. You will not be charged for normal wear and tear, holes in the wall the size of a pencil or smaller, larger plaster chips around holes caused from weak plaster, or bike scuff marks left near bike hooks. To avoid a fine or charge Read the "Before You Go" Check List to understand your responsibility for cleaning your room, removing your property, and making sure that all University-owned furniture in your room at move in is in place. Rooms left in extraordinarily poor condition If your room requires excessive cleaning and/or repair to rehabilitate it, you will incur the following penalties: A fine of $300 per resident A charge to all occupants for the cleaning, maintenance, and purchases required to return the room to its original state Disciplinary action Wall repair and painting Do not spackle or patch any holes or paint any part of your room. You will be liable for the repainting and repair charges incurred as the result of such actions. Non-University items left in your room Any non-University items left in your room after your vacate deadline will be considered abandoned, and you will be charged for the cost of disposal. Loft removal You are responsible for any room damage caused by the construction or removal of a loft. If ownership of the loft can't be determined, the repair cost is divided among all residents of the room or suite. University-owned furniture All University-owned furniture that was in your room at move in must be in your room at check out, except for mattresses that you requested to be removed and stored. You will be charged the replacement cost of any missing item(s). Remove any furniture that was not in your room at check in prior to moving out. Trash and recycling Remove trash and recyclables to the exterior of the building. Do not leave them in the hallway or in your room. Security Deposit Refunds (Apartment Only) After you move out, the housing staff will inspect your apartment for cleanliness and condition. If there are damages, fees will be assessed and deducted from your security deposit, the balance of which will be refunded to you in 30 days from the inspection. Your security deposit will be returned via direct deposit if you have it set up with the University, or it will be mailed to you by check. Read the "Before You Go" checklist to understand your responsibilities when vacating your apartment. Students transferring from one apartment to another will not receive their security deposit back as it will be transferred for their new apartment. Change Your Address First-class mail Complete a change of address form at the U.S. Postal Service website (Apartment residents only). You will not have access to your mailbox once you move out of your unit. U.S. Postal Service Magazines and newspapers Contact the subscription department to report a change of address three weeks prior to your move. The U.S. Postal Service will not forward second class mail. Packages The U.S. Postal Service, FedEx, and other package carriers will not forward packages received after you have vacated your room. Return Your Keys If the Graduate Student Housing Office does not receive your keys when you move out, you will be billed daily until your keys are received. If you have lost your keys, please notify the Graduate Student Housing Office immediately [email protected]. Apartment Lawrence/27-29 Edwards If you are leaving the University at the end of the academic year, return your keys to the Service Point, A Level of the New South building from 9:00 AM to 4:30 PM by June 30. All apartment contracts end no later than June 30th. If you are moving out after office hours or on a weekend, you may put your keys in an envelope, write your name on it, and place the envelope in the key drop-off box located outside of the A Level of the New South building. Envelopes are available at the drop-off box. If the Service Point does not receive your keys when you move out, you will be billed daily until your keys are received. If you have lost your keys, please notify the Service Point immediately [email protected] Lakeside If you are leaving the University at the end of the academic year, return your keys to the Lakeside Main Office in the Commons by June 30th. All apartment contracts end no later than June 30th. Students must return their keys (unit key fob, bedroom key and mailbox key), remove all of their belongings, clean their unit, and complete a check out envelopes to the Main Office in the Commons. For after-hours drop off, residents can still complete a check out envelope along with returning their keys by sliding them under the Lakeside General Manager/Assistant Manager's office doors or playing them in the payment drop box. If Lakeside Main Office does not receive your keys when you move out, you will be billed daily until your keys are received. Residents can email the Lakeside General Manager/Assistant Manager or call (609) 642-2861 with any questions. Graduate College By noon on May 17th, 2024, return your mailbox key to the Porter's Lodge office during business hours or to the dropbox outside the Lodge after hours. If you have a kitchen cabinet key, return it to the Service Point, A Level of the New South building during business hours or to the dropbox outside the first floor of New South. Annex By noon on May 17th, 2024, Annex keys should be returned to the Service Point, A Level of the New South building during business hours or to the dropbox outside the A Level of New South. Walker Hall Students residing in Walker Hall do not have keys to return. They should vacate their space no later than noon on May 17th, 2024. Improper Check-out Move-Out dates are non-negotiable deadlines as we work closely with Area Coordinators, Building Services, and American Campus Communities on the turnover of rooms for new occupants. Students found to be in their rooms past the designated move-out date will be subject to a $300 fine for improper check-out
