Select a Move Out Date

Students will be asked to sign up for a check out time which can be found on the My Housing for Undergraduates portal. Students can select a date between May 8, 2025 and May 16, 2025. The student's room will be inspected following their selected check out time.

The Bridge period is defined as after noon on May 16, 2025 until summer housing begins on June 1, 2025.

• For seniors and students working reunions/commencement but not staying for the summer, your vacate deadline is noon on Wednesday, May 28, 2025. You do not need to fill out the checkout form. Rooms will be inspected on Thursday, May 29, 2025.
• For spring athletes still in competition, your vacate deadline is 24 hours after your last competition. This date is communicated to us via Athletics. You do not need to fill out the checkout form.
• For students remaining in housing for the Bridge period until summer housing begins on June 1, 2025, you do not need to fill out the checkout form.

Before You Go Check List

• Remove your personal belongings, including carpets and furniture.
• Remove trash and recyclables and place them in the appropriate receptacles.
• Remove discarded carpets to exterior of building.
• Make sure all University furniture found at Move In is in your room.
• Dismantle and remove non-University lofts.
• Remove lofts to exterior of building.
• Sweep the floor.
• If you have a private bathroom, clean the bathroom.
• Reclaim heat-producing appliances or microwave ovens confiscated by HRES Area Coordinators by setting up an appointment via [email protected].
• Reclaim other items confiscated by Public Safety or HRES Area Coordinators.
• Print and Mail Services will forward your mail to the address on file during the summer. Magazines are second class mail and are not forwarded by Print and Mail Services. Mail for seniors who graduate will be forwarded until January 1 of the following year. For more information, please visit the Print and Mail Services website.
• Make plans for storage.
• Donate unwanted furniture, clean clothing, unused school supplies, books, and bicycles at a Greening Move Out Donation Station.
• Close and lock windows in your room or suite.
• Lock your door.

Room Inspections

Your room will be checked by HRES Area Coordinators the day after your indicated check-out date for cleanliness and condition.

The general rule

Your room should be returned to the condition you found it at Move In. You will not be charged for normal wear and tear, holes in the wall the size of a pencil or smaller, larger plaster chips around holes caused from weak plaster, or bike scuff marks.

To avoid a fine or charge

Read the "Before You Go Check List" to understand your responsibility for cleaning your room, removing your property, and making sure that all University-owned furniture in your room at Move In is in place.

Rooms left in extraordinarily poor condition

If your room requires excessive cleaning and/or repair to rehabilitate it, you will incur the following penalties:

• A fine of $300 per resident
• A charge to all occupants for the cleaning, maintenance, and purchases required to return the room to its original state
• Disciplinary action

Wall repair and painting

Do not spackle or patch any holes or paint any part of your room. You will be liable for the repainting and repair charges incurred as the result of such actions.

Non-University items left in your room

Any non-University items left in your room after your vacate deadline will be considered abandoned, and you will be charged for the cost of disposal.

Loft removal

You are responsible for any room damage caused by the construction or removal of a loft. If ownership of the loft can't be determined, the repair cost is divided among all residents of the room or suite.

University-owned furniture

All University-owned furniture that was in your room at Move In must be in your room at check out, except for mattresses that you requested to be removed and stored. You will be charged the replacement cost of any missing item(s).

Trash and recycling

Remove trash and recyclables to the exterior of building. Do not leave them in the hallway or in your room.

Spring 2025 Move Out

Move Out Deadlines

The official move out day for non-seniors, spring athletes still in competition, and students not staying on campus for reunions/commencement/summer housing is noon on Friday, May 16, 2025. Students should plan to vacate campus 24 hours after their last exam, but no later than the May 16 deadline.

The deadline for spring athletes still in competition is 24 hours after your last competition.

The deadline for seniors and students working reunions/commencement but not staying for summer is noon on Wednesday, May 28.

Check Out

New this year, students will be asked to sign up for a checkout time on the My Housing for Undergraduates portal. Students should indicate on the form the date they are leaving campus between May 8 and May 16, 2025.

Housing staff will do a checkout inspection on the day following their indicated departure date. You must sign up for a checkout time by Friday, May 2, 2025.

Bridge Housing

The Bridge Housing period is defined as after noon on May 16, 2025 until summer housing begins on June 1, 2025. Students will receive their Bridge assignments by May 8, 2025.

For all non-seniors remaining on campus for the Bridge period you will need to move into Bridge housing on Saturday, May 17, 2025 and must complete your move by 8am on Sunday, May 18. You must be on campus to complete this move if you need Bridge housing beyond May 16, 2025; there are no exceptions to this policy.

Students may be moved into Bridge assignments as needed based on availability. All vacated rooms are cleaned and used to house alumni and families for Reunions and Commencement activities. You may not request to remain in your current room. Students who have housing accommodations will be assigned to rooms that meet their documented need.

Donate or Recycle - Greening Move Out

The Office of Sustainability and campus partners are collecting donations of unwanted, reusable materials during Move Out. More information on the accepted donations and where to donate can be found on the Office of Sustainability’s Guide to Greening Move Out.

Vacate Dates and Key Return

Graduating seniors

Your final vacate date is the day after commencement (May 28, 2025) at 12 noon. At this time, your TigerCard will be deactivated and you will no longer have access to the dormitories or your room. Please make certain you have completely vacated your room leaving it in the condition you found it. You will not be able to access your room after 12 noon on May 28, 2025 should you get locked out while moving out, so please plan accordingly.

If you do not meet any of the criteria above, you should vacate your room within 24 hours of your last final exam, but no later than Friday, May 16 at 12 noon.

Key return

After vacating your room, return your kitchen and Sabbath keys to The Service Point, A Level, New South. All card access to rooms terminates at 12 noon on the vacate deadline with no exceptions.

Dining Schedule for Move Out

Take a look at the Campus Dining Move Out Schedule website for a schedule of dining and operation hours during the Move Out period, commencement and reunions.

Storage and Moving Providers

To ensure the safety and privacy of all residents as well as the preservation of campus grounds and facilities, the University requires storage and moving providers to meet certain criteria and agree to a set of guidelines.

University-approved providers

If you are interested in contracting storage or moving services, the following is a list of University-approved providers :

• Moving & Storage Agency
• Campus Storage
• Storage Squad
• Bohren's

Only those providers listed above are permitted on campus and authorized to enter dormitories. This list continues to be updated as new providers receive University approval.

Your responsibility

Except when contracting with the Moving and Storage Agency, it is your responsibility to be present in your dorm at the time of service.

Violations

It is a violation of University policy for you to contract storage and moving services with unapproved providers.

Permissible Vehicles and Parking

Students will be allowed to bring their vehicle up campus to their dorm and will have one hour to load their belongings. Students must load their vehicles and then immediately leave campus. There is no parking anywhere on campus and vehicles cannot be kept near the dormitory beyond the one-hour vehicle loading time. This includes personal vehicles for students or family members.

If you are using a vehicle/moving truck (maximum length of 16 feet), you have one hour to load your belongings near your dorm before immediately leaving campus. Between Monday, May 19 and Wednesday, May 21, you must apply for Central Campus Access in order to drive a vehicle onto campus. No vehicles are allowed on Elm Drive for Move Out between Wednesday, May 21 at 11pm and Tuesday, May 27 at 3pm.

Moving Trucks

• You may bring a moving truck up to 16 feet onto campus.
• This length represents the cargo box attached to a majority of moving trucks made available by most rental truck agencies. This length also allows ample cargo capacity for studio apartments and 1-2 bedroom units.

Trailers

• You may bring a trailer up to 10 feet onto campus.
• This length specification accommodates the University’s many narrow walkways and sharp angle turns, which make the movement of trailers very difficult and unsafe.

Personal Vehicles

• No undergraduate students may park on campus without a permit after May 29. If you are working or living on campus and require a personal vehicle, you must purchase a summer parking permit. Permits may be requested online.

Improper Checkout

Move Out dates are non-negotiable deadlines as we work closely with Area Coordinators and Building Services on the turnover of rooms for new occupants.

Students found to be in their rooms past the designated Move Out date will be subject to a $300 fine for improper checkout.

Continuing RGSs

If you will be a continuing RGS staying in the same room for AY25-26, you need to contact the Service Point at [email protected] and inform them of your summer plans.

Outgoing RGSs

Your final vacate date is Wednesday, May 28 at 12 noon. At this time, your TigerCard will be deactivated and you will no longer have access to the dormitories or your room. Please make certain you have completely vacated your room leaving it in the condition you found it. You will not be able to access your room after 12 noon on May 28, 2025 should you get locked out while moving out, so please plan accordingly.

Bikes and Scooters

• Please do not leave your bike or scooter on campus. All bikes and scooters should be removed from bike racks no later than May 16, 2025 unless you are living or working on campus over the summer.
  • Returning to campus in the fall? Either take your bike or scooter home with you, or make arrangements to store it with the Moving & Storage Agency or another University-approved storage provider.
  • Graduating? If you are leaving campus and do not want to take your bike or scooter, please do not abandon it on campus. Recycle it for incoming students at a Greening Move Out Donation Station no later than May 28, 2025.
• Any bikes or scooters left behind and not properly registered will be removed from campus. Abandoned devices cannot be collected for campus reuse and will be recycled or scrapped following the University’s abandoned bike and scooter policy.
• If you had a scooter or other Personal Electric Vehicle (PEV) confiscated during the year, instructions will be forthcoming for how to retrieve it. Please note that the campus policy on PEVs has been updated, and can be accessed here. If you have not completed the "Lost Bike Form" to claim your PEV, you will need to do so on the Transportation and Parking Services website.